The City of Solana Beach offers multiple ways for the public to participate in City Council and Commission meetings, including in-person and online options.

This guide provides step-by-step instructions for:

• Joining meetings
• Participating remotely
• Presenting materials
• Accessing translation and accessibility services

 

1. How to Join a Meeting (with Troubleshooting)

1. Register using the meeting link on the agenda.
2. Check your email for a confirmation with your Zoom link.
3. Click the link at the meeting time or dial in by phone.

 

 

Note: Registration is required to provide public comment via Zoom.
If you only wish to watch the meeting, you may do so without registering via:

• City website livestream
• YouTube Live
• PEG channel

Troubleshooting Tips

If you experience issues, try the following:

• Use your correct Zoom link from the confirmation email
• Join 5–10 minutes early
• Try another device or web browser (Chrome recommended)
• Check your internet connection
• Restart your device
• Use the phone dial-in option as a backup

 

2. How to Participate in the Meeting

• You will be muted upon entry.
• To speak, click the “Raise Hand” button in Zoom
  • If joining by phone, press *9

When It Is Your Turn:

When called, unmute (*6 on phone), state your name, and speak within time limits.

• Wait for your name to be called
• Unmute (*6 if using a phone)
• State your name for the record
• Provide your comment within the allotted time

 

3. Presenting During a Meeting

If you plan to present materials:

• Indicate during registration that you will be presenting
• Submit your materials in advance (PDF or PowerPoint preferred) to clerkoffice@cityofsolanabeach.ca.gov

Submission Deadline: Preferably in advance; same-day submissions may be accepted but are not guaranteed

Important:

• Include your name and agenda item number
• Late submissions may not be accommodated
• Staff may assist with displaying materials during your speaking time

 

4. Translation Services & Language Access

Residents may use free tools to translate City documents:

• Google Translate
• DeepL Translator
• Microsoft Word (built-in translation feature)

Need Assistance? Please contact the City Clerk’s Office at clerkoffice@cityofsolanabeach.ca.gov.

The City will make reasonable efforts to assist with language access requests.

 

5. Accessibility & ADA Compliance

The City of Solana Beach is committed to ensuring that all public meetings are accessible to individuals with disabilities, in accordance with the Americans with Disabilities Act (ADA).

Requesting Accommodations

If you require accommodations to participate in a meeting, such as:

• Assistive listening devices
• Closed captioning
• Screen reader–accessible materials
• Language interpretation services
• Other accessibility support

Please submit your request at least 72 hours in advance of the meeting when possible.

How to Request:

• Email: clerkoffice@cityofsolanabeach.ca.gov
• Phone: 858-720-2400

Providing advance notice helps ensure the City can make appropriate arrangements.

Accessible Participation Options

The City provides multiple ways to access meetings:

• Live Zoom participation
• Telephone dial-in option
• Live streaming via the City website
• Broadcast on PEG channel

These options are intended to provide flexibility and improve accessibility for all participants.

Accessibility Tips for Participants

To improve your experience:

• Join the meeting early (5–10 minutes ahead)
• Use a stable internet connection
• Test your audio/video settings in advance
• Keep your device updated
• Use headphones or assistive devices if needed